Your HOA board is meeting monthly. Minutes of the last two meetings (August and September) are linked below. The next meeting is Tuesday, October 10 at 7 p.m. at Valley Covenant Church.
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Recent Board Meetings
Your HOA board and the architectural control committee have been responding to a number of contacts, problem reports and property change requests. We’ve been meeting every month to deal with the load of issues. Minutes from the two most recent board meetings are here:
2017-06-06 Somerset VIII Board Minutes
2017-07-11 Somerset VIII Board Minutes
Our next meeting is August 15, 7 p.m. at Valley Covenant Church.
Bentley Resurfacing Postponed
Notifications had been posted that Bentley Avenue would be resurfaced on July 20. Because of complaints from two Bentley homeowners, that work has been indefinitely postponed. A letter is being sent to Bentley homeowners to invite them to liaison with the asphalt contractor to schedule the work at a time which works for residents of that area.
Storm Cleanup
Storm debris pickup will take place starting Wednesday April 5 (April 4 was posted on our mailboxes, but our contractor needed to change the date). Thank you for helping move fallen limbs to the street for pickup.
Report on Homeowners’ Meeting
Our annual meeting was held on January 17. A quorum was present or represented. Two board members were re-elected to new terms and two new board members were elected. Teryl Chala Gentry was thanked for her service on the board. The 2017 budget was approved. Questions were answered regarding tree debris clean up and other HOA matters. Here are the minutes of the meeting:
2017-01-17 Somerset VIII Annual Meeting Minutes
The next meeting of the board is tentative scheduled for February 7, at 7 p.m., at Valley Covenant Church, 3636 W. 18th Ave.
Meeting Tuesday January 17!
Our annual homeowners meeting is upon us! Tuesday, January 17 at 7 p.m. at Valley Covenant Church, 3636 W. 18th (18th & Bailey Hill). We need every homeowner to attend to elect new board members and approve the 2017 budget.
If you cannot attend, you may request a form for proxy vote (by another homeowner) through the contact page on this web site.
Those Tree Tags
During the recent ice storm, several homeowners noticed that a number of the trees in the HOA had been tagged with metal tags during the tree survey done earlier this year. Both trees on private property and in the common area were tagged if they presented some degree of health concern. Not all tagged trees were considered an imminent risk. So several misconceptions need to be dispelled:
- The tags are not harmful to the trees (they were placed by an arborist). Please do NOT remove them.
- Not every tagged tree is on common area and some tagged trees at the HOA borders may not even be on HOA area at all, neither private nor common.
- Not every tagged tree was considered an imminent risk. Tagged trees were graded on a scale. Only a small number out of all tagged trees on the common area were identified as imminent risk.
Note that during the ice storm a number of trees that were not tagged suffered damage. Also note that, just as in auto damage claims, your first contact for damage to your home or property should be your own insurance carrier. If the HOA possibly bears any responsibility (unlikely even for trees on common area), your carrier will contact the HOA’s insurance carrier.
As stated before, when cleaning up your property, please do not move more debris to the common area. That’s a violation of common area use guidelines. Your board is working on plans to help our neighborhood clean up after the storm. Like it has for all areas of the city, that takes time. Thank you for your patience.
Winter Newsletter/Annual Meeting
Our annual homeowner’s association meeting is set for Tuesday, January 17 at 7 p.m. at Valley Covenant Church, 3636 W. 18th Ave. Homeowners attending will receive a chance (1 per house) to win dues paid for 2017. We need nominations for the board elections. Please use the contact form on the web site.
This is our most recent newsletter.
Informational Documents
We’ve added a couple of informational documents. These are also available under the By-laws and CC&Rs menu.
Tree Damage from Ice
As of 11 a.m. on Thursday, December 15, your board is aware of fallen trees blocking our private roads in four places, at 2929 Timberline, at 2975 Timberline, at 3018 Timberline and at Timberline and Ashford Dr. There is at least a single lane around each blockage except at 3018 Timberline. We have contacted our tree service person and he will do his best to work on these as soon as possible, possibly today. Please be patient as obviously tree service is in great demand all over the city and things are still encased in ice and still falling. We urge any homeowners attempting to clear fallen limbs or trees on your own to be careful.
Primary coverage for damage caused by fallen trees or branches, including those on common area, will be your own homeowner or auto insurance.
